HOA Accounting Services in Denver: Solve Your HOA's Financial Challenges

Most boards don’t call us about bookkeeping. They call because the treasurer is reconciling bank statements at the kitchen table, chasing an invoice nobody can explain, and rebuilding the financial report before every meeting. That’s the board doing the management company’s job.

ACCU, Inc. runs a full in-house accounting department led by Robert Raak, CPA, our Chief Financial Officer. Our HOA accounting services cover monthly financials, collections, budgets, audit coordination, and reserve planning, handled by people who work exclusively with community associations.

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or call (303) 733-1121

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What Goes Wrong Without Real Structure

Underfunded reserves turn a known repair into a special assessment nobody saw coming. Optimistic budgets create cash flow gaps by summer. Delinquencies left alone become a legal problem.

Underneath most of it sits one flaw. A single bookkeeper receives the dues, cuts the checks, reconciles the account, and produces the report saying everything is fine. Nobody checks anybody, and the fraud exposure is real whether or not the board knows it's carrying it.

Our HOA Accounting Services

Our homeowners association accounting services cover the full monthly cycle, from the first dues payment posted to the year-end file your auditor opens. Boards can hand us all of it, or just the pieces that are breaking.

Bookkeeping and general ledger

Every transaction is coded, reviewed, and reconciled by association accounting specialists. Board members open any general ledger line in the portal and see the individual invoices behind it, documentation attached.

Financial reporting

Every association receives a monthly board packet whether or not a meeting is held, carrying the income statement, balance sheet, AR aging and delinquency report, work order summary, architectural review report, and violation report. Written for volunteers, not accountants. Our guide tounderstanding HOA financial reports covers what each statement is telling you.

Budgeting

We build the draft with your manager and CFO, work the reserve study into it rather than around it, and show the board what each scenario means for dues and for the capital plan. The goal is a budget that survives contact with July. More on the discipline behind that in our post onHOA financial management best practices.

Delinquency management and collections

Aging is tracked live and reported monthly. Notices follow the schedule your governing documents and Colorado statute require, including a courtesy reminder before the statutory clock starts. When an account moves to legal collections, we coordinate with association counsel and keep the board current.

Reserve planning and capital budgeting

Most of our associations engage a third-party reserve study firm, which is the right way to do it. Our work begins where the study ends: we review it with your board twice a year and translate it into a reserve-forward budget tied to the assets that actually need funding. When reserves are thin, we help boards work through special assessment strategy and insurance claims, and ourconstruction division handles the projects that follow.

Banking and reserve investments

A dedicated banking specialist manages accounts, CDs, and reserve investments, provides rate sheets, and notifies the board before a CD matures so the decision gets made on time. Most treasurers we meet are tracking this in a spreadsheet themselves.

HOA Audit Services and Audit Coordination

Our HOA audit services start from one principle: your audit is performed by an independent CPA firm, and it should be. A management company auditing its own work isn't an audit.

Our job is everything around it. We produce audit-ready financials, deliver the trial balance and supporting schedules, and answer auditor requests directly instead of routing them through your treasurer. Reconciliations, invoice backup, and reserve activity are already organized, so the request list gets answered in days.

When the report is issued, we walk the board through the findings in plain language, including anything the auditor flagged. Your board should understand a management letter comment before the annual meeting, not during it.

Who Actually Touches Your Money

Robert Raak, CPA, is our Chief Financial Officer, a University of Colorado at Boulder graduate whose background includes managing internal accounting systems, supervising more than $1 billion in annual auto loan funding, and supporting audits and regulatory examinations. He oversees the financials for every association we manage and works directly with treasurers through onboarding and well past it.

Below him the department is divided on purpose. Accounts receivable handles homeowner billing and delinquency. Accounts payable codes vendor invoices. A general ledger accountant builds the monthly financials. A banking specialist manages accounts and reserves.

No one person controls a transaction from start to finish. That separation is protection a single bookkeeper cannot offer, however trustworthy that bookkeeper is. Counting your community manager and assistant, a team of five to seven people supports your association.

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Controls, Portal, and Technology

Technology is where our HOA financial management services stop being a promise and start being something you can check yourself. We were an early adopter of Vantaca, roughly its nineteenth customer, and built our processes around it. Board members see live bank balances, financials, AR aging, and every invoice paid on the community’s behalf. It’s data you can open on a Tuesday night, not a PDF that arrives after the decision was made.

Invoices route through accounts payable for coding, the general ledger accountant for review, your manager for a check against scope, and then the board. Miscodings and unauthorized charges get caught inside that chain rather than on a bank statement three weeks later.

We also use an AI tool, HOAI, to review incoming bills against historical patterns. A utility charge above its threshold gets flagged to our team before it reaches the board, which is often the first sign of a broken line or a billing error worth disputing.

Vendor licensing, insurance, and W-9s are verified continuously through Vive. We don’t release payment without a W-9, which keeps your year-end 1099 reporting accurate.

HOA Consulting and Accounting Services

Some boards bring us in without full management. Our accounting and finance consulting services cover the governance side that financial trouble usually travels with.

Board training covers fiduciary responsibility, meeting procedure, and what the portal can do for you. Conflict resolution brings a neutral process to disputes consuming the board’s energy, and we’re willing to say the unwelcome thing when the board itself is part of the problem. Governing document review identifies what has drifted out of alignment with state law, coordinated with association counsel.

Why Colorado Boards Choose ACCU, Inc.

We’re a local, family-owned Colorado company, and we have managed community associations since 1979. James Phifer owns it outright and runs it with his wife, Karli. No private equity, no national parent. A board interviewing three companies in this market can easily find all three answer to the same owner.

Our mission is straightforward: “Business Management for your Association, Neighborhood Management for Homeowners. Doing the right thing for our team and your community.”

We measure ourselves by the communities we keep rather than the ones we sign, and that shows up in how the accounting and financial management services are structured.

If you’re evaluating the whole relationship, see our community management services and full list of services, or read more about our history on the about ACCU, Inc. page.

Frequently Asked Questions

  • 1. Does ACCU perform our audit?

    No, and no management company should. An independent CPA firm performs it while we prepare the financials, provide the trial balance and schedules, answer auditor requests, and walk your board through the findings.

  • 2. Can we switch management companies mid-fiscal-year?

    Yes, and many boards do. Our transitions team collects documents, builds your community into the system, and sends payment information to owners before day one. Homeowners typically aren't charged late fees for the first 60 to 90 days.

  • 3. How much does our treasurer still have to do?

    Less over time, though not zero at the start. Your treasurer knows the history and where things should live, so the first few months are collaborative. After that the job shifts from producing the numbers to reviewing them.

  • 4. Do you work outside the Denver metro area?

    Yes. Most of our portfolio sits along the Front Range, including Denver, Aurora, and Boulder, and we manage communities remotely on the Western Slope. The accounting is handled in Denver either way.

  • 5. Do you work outside the Denver metro area?

    Then that's what we'll quote. No communities are the same. More answers on our FAQ page, and our explainer on HOA accounting services covers the fundamentals.

For more, see our HOA management frequently asked questions.

Request a Proposal

Late reports, unreconciled accounts, invoices nobody can explain, or an audit you aren’t ready for. Tell us what’s happening and we’ll tell you honestly whether we can fix it and what it costs.

Request a proposal with no obligation, or call (303) 733-1121.

ACCU, Inc. 1873 S. Bellaire St., Suite 1500 Denver, CO 80222 (303) 733-1121 support@accuinc.com